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Civil registry documents

Duplicate Ukrainian birth certificate from abroad

We obtain a duplicate birth certificate from any civil registry office in Ukraine for people who are abroad and have no one at home to do it for them. You do not need to travel.

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2–2.5 weeks7,200 UAH with apostilleDelivery worldwide
In short. A duplicate birth certificate with an apostille costs 7,200 UAH and takes 2–2.5 weeks; the price is final. We need a photo of your passport, your full name, date and place of birth and your parents’ names. You do not need to be in Ukraine: the finished document is sent by Nova Poshta or courier to your address abroad (delivery from 810 UAH).
In practice it is faster. The duplicate itself is usually ready in 3–4 working days. We quote 2–2.5 weeks with a margin — including the apostille, air-raid alerts and the registry office’s response time.

When you need a duplicate

The certificate is lost

Lost, burnt, left behind in occupied territory or damaged so badly that it is refused.

It has been laminated

An apostille cannot be placed on a laminated certificate, and the film cannot be removed without damage. A new copy is the only way.

It is an old Soviet-era form

Old forms and certificates with handwritten amendments are often refused abroad. The duplicate is issued on a current form.

It is in Ukraine and you are not

The certificate stayed at home and there is no one to collect it and send it to you.

What we need from you

  1. A scan or photo of your passport
  2. Details to find the entry: full name, date and place of birth, and both parents’ names
  3. A photo of the old certificate if you still have one — it makes the search faster
  4. The address the finished document should be sent to

We prepare everything required to approach the civil registry office on your behalf. Your presence in Ukraine is not needed.

How it works

  1. You send the details — we check that they are enough to find the registry entry.
  2. We prepare the documents needed for the request.
  3. We apply to the civil registry office where the birth was registered.
  4. We collect the duplicate and, if you need it, have the apostille added straight away.
  5. The finished document is sent to your address in Ukraine or abroad.

Price and timeline

With an apostille — 7,200 UAH. Without an apostille — 6,000 UAH. Two to two and a half weeks in both cases. This is the final price for one document: the request, official fees, preparation and the apostille are all included. Only delivery is paid separately — from 810 UAH, depending on the country.

Not everyone needs an apostille. If the document is for use in Ukraine, or in a country that has a legal assistance treaty with Ukraine, it is not required. Tell us where you are submitting it and we will say whether you need one — check your country.

Duplicate, apostille and translation in one order

If the document is going abroad, it makes sense to do all three steps together: the duplicate, the apostille from the Ministry of Justice and a notarized translation into the language you need. The apostille stamp is translated as well. One order, one delivery, no shipping the document back and forth.

Already have a usable certificate and only need it translated? Birth certificate translation →
Ordering from abroad? Message us on Telegram or WhatsApp, or send an email — from any country, at any time. We reply during Kyiv office hours with the exact price and timeline for your case. Pay by card or PayPal; the document reaches you by courier.
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Is a duplicate as good as the original?

Yes. A duplicate (in Ukrainian, povtorne svidotstvo) is not a copy. It is a new certificate on a blank form, issued from the same registry entry, with the same legal force. In practice it is often accepted more readily than a worn Soviet-era original.

Questions people ask most

What if the registry entry cannot be found?

That happens with older entries and with archives of communities that changed administrative subordination. In that case we search the archive. It takes longer, but usually works.

Can I get a birth certificate for a deceased parent or grandparent?

Yes, if you are a direct relative and can document the relationship. This is the usual route for people tracing Ukrainian ancestry.

Other civil registry documents

Marriage certificate

For visas, residence permits and name questions abroad.

Divorce certificate

Needed to remarry abroad.

Death certificate

For inheritance, pensions and family records.

Name change certificate

Proof that the person with the old and new name is the same.

Premarital surname

When your diploma shows your maiden name and your passport the current one.

Correcting a registry record

Typos in names, dates and places that get documents refused.

Police clearance

With apostille and translation.

We work across Ukraine and abroad

You do not need to come to Zhytomyr. Send a photo or scan by WhatsApp, Telegram or email, and we will tell you exactly what is needed and how long it will take. Finished documents go by Nova Poshta to any address in Ukraine or abroad.

The exception is any service that needs the original document or your personal presence. We tell you this up front, before you pay. How we work remotely →
Office: Olzhycha St 9, office 14, Zhytomyr, Ukraine

Hours: Mon–Fri 09:00–16:00 (EET)

Phone: +380 98 748 2944 (office) · +380 96 221 3310

Telegram: @global_lingo_ukraine

WhatsApp: +380 96 221 3310

Email: igodovskyi@global-lingo-group.com

Need a duplicate birth certificate?

Describe the situation — we will say whether we can help, how long it will take and what it will cost

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