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Apostille

Apostille on Ukrainian documents

The stamp that makes a Ukrainian document valid abroad. Three different ministries issue it, depending on what the document is — we handle the submission for you.

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Which ministry issues it

Ministry of Justice

Civil registry documents — birth, marriage, divorce and death certificates — notarial documents, powers of attorney, court decisions.
1,200 UAH
About 2 weeks; court decisions 2–3 days. Prices and requirements →

Ministry of Education

Diplomas, school certificates, transcripts and academic records.
from 1,600 UAH
From 1 working day, depending on the document format and tariff. Ministry of Education tariffs →

Police clearance certificate

Apostilled by the Information Department of the Ministry of Internal Affairs — a different authority, hence a different fee. We can also order the certificate for you — no need to visit a service centre.
600 UAH
Certificate with apostille: 3–3.5 weeks. About the certificate →

How to order an apostille

1Send a photo of the document on Telegram, WhatsApp or by email — we quote the price and turnaround before we start
2Bring the original to our office in Zhytomyr or send it by Nova Poshta
3We submit it for the apostille and, if you need it, translate it straight away
4Collect it at the office or receive it by Nova Poshta, in Ukraine or abroad
Laminated, written on or lost? No apostille can be placed on it. We obtain a duplicate certificate from any registry office in Ukraine and apostille it straight away — what to do with a laminated document.
Order matters: apostille first, translation second. The apostille is stamped on the original and the stamp itself has to be translated. Translate first and you will pay for the translation twice.

Details by ministry: Ministry of Education apostille — diplomas and school certificates · Ministry of Justice apostille — civil registry, notarial and court documents

Ministry of Education apostille — price by format and turnaround

The card above says “from 1,600 UAH” because the Ministry charges on two things: the format of the document and how fast you need it back.

New format — documents issued from 2000 onwards

These are already in the state register. The Ministry checks the record and stamps the apostille without a separate verification — hence the short turnaround.

Turnaround Per document
10 working days 1,600 UAH
4 working days 2,400 UAH
1 working day 4,000 UAH

Old format — documents issued before 2000

These are not in the register. The Ministry separately verifies the signature, the seal and the official who signed the document. Hence the longer turnaround.

Turnaround Per document
30 working days 1,000 UAH
20 working days 2,200 UAH
Yes, 30 days costs less than 20. That is not a typo in the table — those are the tariffs.
Three kinds of document always count as old format, whatever year they were issued: medical education certificates, study programmes and letters from an educational institution. They are not in the register, so they always go through verification. The one exception is an NMT results certificate, which counts as new format.
The trap worth knowing about. A school letter issued in 2015 looks like new format by its year — but it costs 2,200 UAH and takes 20 working days, not 1,600 and 10.
A diploma and its supplement are two separate documents. Each needs its own apostille, and so does a school certificate and its supplement. Worth knowing before you plan the budget.

Requirements for civil registry documents

The original only. An apostille goes on the original document — never on a copy, not even a notarized copy.
No lamination, no handwritten additions. A laminated certificate is refused outright: the film cannot be removed without damage, so the document underneath cannot be verified. Any handwritten notes or corrections have the same effect.
Age of the document. Certificates issued from roughly 2020 onwards go through reliably. Older ones vary, depending on whose signature appears on them. Send us a photo and we will check before submission rather than after a refusal.
If the document does not qualify, this is not a dead end. We obtain duplicate civil registry certificates anywhere in Ukraine — including for people who are abroad with nobody to act for them. With the apostille, the whole process takes two to two and a half weeks.

Do you actually need one?

An apostille is required for most countries in the Hague Convention. It is not required for countries that have a legal assistance treaty with Ukraine — Czechia, Hungary, Romania, Bulgaria, Serbia, North Macedonia, Moldova, Lithuania, Latvia, Estonia, Georgia, Armenia, Azerbaijan, Kazakhstan and several others. For those, a notarized translation is enough.

Canada. It joined the Hague Convention in January 2024, but in practice an apostille on Ukrainian documents is almost never required there — a notarized translation is enough. Isolated cases do occur, so check with the institution before you submit. Canadian documents used in Ukraine do carry an apostille.

Office: Olzhycha St 9, office 14, Zhytomyr, Ukraine

Hours: Mon–Fri 09:00–16:00 (EET)

Phone: +380 98 748 2944 (office) · +380 96 221 3310

Telegram: @global_lingo_ukraine

WhatsApp: +380 96 221 3310

Email: igodovskyi@global-lingo-group.com

Check your document first

Send a photo and name the destination country — we will confirm whether an apostille is needed and which ministry issues it

Email us your document