Ukrainian documents for Germany
Apostilles, duplicate certificates, police clearance and getting documents ready for translation — for marriage, a residence permit, diploma recognition or a pension in Germany. We go through your authority’s list free of charge.
Germany requires an apostille
There is no treaty between Ukraine and Germany that waives legalisation, so Ukrainian public documents for German authorities need an apostille. Which body places it depends on the document:
- Civil registry certificates, notarial documents, court decisions — the Ministry of Justice, 1,200 UAH.
- Diplomas, school certificates, supplements — the Ministry of Education, from 1,600 UAH.
- Police clearance certificate — the Ministry of Internal Affairs: we obtain the certificate with an apostille for 2,200 UAH.
An apostille goes only on an original with no lamination or corrections. We check older documents before submitting them — if one cannot be apostilled, we obtain a duplicate certificate.
Translation: often by a sworn translator in Germany
What people come to us with
Marriage in Germany
The Standesamt gives you its own list. It usually includes a birth certificate with an apostille — often a duplicate — and proof that any previous marriage was dissolved. We go through your list and tell you exactly what to obtain.
Diploma recognition
The diploma and supplement with the Ministry of Education apostille. If your surname is written in Russian in the document, the Ministry will not apostille it — we check this in advance.
Residence permit and children
Children’s birth certificates and the marriage certificate — with the Ministry of Justice apostille, as duplicates if needed.
Pension and work history
To count your years of work in Ukraine, the German pension authority asks for the employment record book or a statement from the Pension Fund register.
Police clearance certificate
For work, a residence permit or naturalisation. We obtain it without you travelling, with the Ministry of Internal Affairs apostille.
Old or laminated certificate
It cannot be apostilled. We obtain a duplicate certificate with an apostille — 7,200 UAH, 2–2.5 weeks.
How it works
Other countries
Italy
A legalised Italian translation with a double apostille.
USA
An apostille and a notarized English translation.
Canada
For submissions in Canada, our separate company Global Lingo Canada handles your documents.
Your country is not listed? Check whether you need an apostille →
Frequently asked questions
Do Ukrainian documents need an apostille for Germany?
Yes. No treaty between Ukraine and Germany waives it, so public documents are submitted with an apostille. The Ministry of Justice apostilles civil registry certificates, the Ministry of Education apostilles educational documents, and the Ministry of Internal Affairs apostilles police clearance certificates.
Will a translation made in Ukraine be accepted in Germany?
It depends on the authority. Many require a translation by a sworn translator in Germany. Check this before ordering a translation — the apostille is placed in Ukraine either way, and we will obtain it.
My certificate is an old format or laminated. What now?
Get a duplicate certificate with an apostille: 7,200 UAH, 2–2.5 weeks, no travel needed. You keep your original.
How long does it take?
A Ministry of Justice apostille takes about two weeks, a duplicate certificate with an apostille 2–2.5 weeks. Then delivery to Germany by Nova Poshta.
Do I have to travel to Ukraine?
No. We obtain duplicate certificates and police clearance without you. If an apostille is needed on a document you already have, send it by Nova Poshta — we return it the same way.
We work across Ukraine and abroad
You do not need to come to Zhytomyr. Send a photo or scan by WhatsApp, Telegram or email, and we will tell you exactly what is needed and how long it will take. Finished documents go by Nova Poshta to any address in Ukraine or abroad.
Hours: Mon–Fri 09:00–16:00 (EET)
Phone: +380 98 748 2944 (office) · +380 96 221 3310
Telegram: @global_lingo_ukraine
WhatsApp: +380 96 221 3310
Send us a photo of your document
We will confirm the price and turnaround within one business day