Ukrainian birth, marriage and divorce certificates — duplicates from abroad
We obtain duplicate certificates from any civil registry office in Ukraine for people who are abroad and have no one at home to send to the office for them. You do not need to travel.
When you need a duplicate
The document is gone
Lost, burnt, left behind in occupied territory, or damaged badly enough that institutions will not accept it.
It has been laminated
An apostille cannot be placed on a laminated certificate, and the film cannot be removed without damaging the document. A new copy is the only way. This is the single most common surprise our clients run into.
It is an old-style certificate
Soviet-era certificates and documents with handwritten amendments are often refused. The duplicate is issued on a current form.
It is in Ukraine and you are not
The certificate is at home, and there is no one who can collect it and post it to you.
Which certificates we obtain
| Document | Typical use |
|---|---|
| Birth certificate | Citizenship and residence applications, school enrolment, inheritance, proof of descent for ancestry-based citizenship |
| Marriage certificate | Spousal visas, residence permits, name change, joint applications abroad |
| Divorce certificate or court decision | Remarriage abroad, proof of marital status, immigration files |
A duplicate has the same legal force as the original. The original registry entry does not change — the duplicate is issued from it.
Choose your document
Birth certificate
The most common request, including replacing a laminated certificate.
Marriage certificate
For visas, residence permits and name questions abroad.
Divorce certificate
Needed to remarry abroad. Court decisions too.
Death certificate
For inheritance, pensions and family records.
Name change certificate
Proof that the person with the old and new name is the same.
Premarital surname
When your diploma shows your maiden name and your passport the current one.
Correcting a registry record
Typos in names, dates and places that get documents refused.
What we need from you
We prepare everything required to approach the civil registry office on your behalf. Your presence in Ukraine is not needed.
How it works
Duplicate, apostille and translation in one order
If the document is for use abroad, it makes sense to do all three steps together: the duplicate, the apostille from the Ministry of Justice, and the translation with notarial certification. That is faster than doing each step separately, and the document does not have to travel back and forth.
Before we start we check that the document will actually be accepted: an apostille goes only on an original with no lamination and no handwritten amendments. Whether you need an apostille at all depends on the country — check yours here.
Questions we get most often
Will you need a power of attorney from me?
We prepare whatever the request requires. Once we see your details we will tell you exactly what is needed in your case.
How much does it cost?
7,200 UAH with an apostille, 6,000 UAH without, per document. The price is final; only delivery is paid separately, from 810 UAH depending on the country.
What if the entry cannot be found?
That happens with older entries and with archives of communities that changed administrative subordination. In that case we search the archive — it takes longer but usually works.
Can I get a certificate for a deceased relative?
Yes, if you are a direct relative. You will need documents proving the relationship. This is the usual route for people tracing Ukrainian ancestry for citizenship by descent.
Is a duplicate accepted the same as an original?
Yes. It is issued from the same registry entry and carries the same legal force. In practice it is often accepted more readily than a worn Soviet-era original.
Other documents we obtain
Police clearance certificate
From the Ministry of Internal Affairs, with an apostille and translation if needed. Details
Apostille on any of these
Ministry of Justice, on the original document. Details
Certified translation
Into more than 45 languages, with notarial certification. Details
Hours: Mon–Fri 09:00–16:00 (EET)
Phone: +380 98 748 2944 (office) · +380 96 221 3310
Telegram: @global_lingo_ukraine
WhatsApp: +380 96 221 3310
Tell us what you need
Describe the situation — we will say whether we can help, how long it will take and what it will cost
Email us your question